Full Time, Permanent
Salary: £28,000 plus benefits
Location: Balham, London HQ/Hybrid
Deadline: 19/07/2024
To apply please send your CV and cover letter to [email protected], outlining how you feel you would be a great fit for the role.
CIBSE is one of the leading professional engineering institutions in the UK and overseas, having over 21,000 members across 95 countries. This is an exciting time to join CIBSE, a charitable organisation, which plays a critical role in a growing and changing sector, and which has developed and diversified significantly over the last few years. CIBSE is at the forefront in the drive to improve building performance and safety, health, sustainability and enable net zero carbon in the built environment.
We are fiercely proud of our heritage and history and have a justified reputation for excellence, exceptional quality, and a refusal to accept second best. Our guidance and information products are seen as ‘the bibles’ of building services around the world and the CIBSE logo is recognised as a kitemark of quality.
About the role
- As an Event Coordinator, you will work closely with the executive team along with the Membership, Marketing, Technical and Finance departments. You will play a pivotal role in planning and delivering CIBSE events. This role involves participating in event meetings, working alongside the Event Manager, and a range of internal and external stakeholders. Your contributions will include creating detailed plans and timelines for events, ensuring seamless delivery on time and within the defined budget.
What you will do
- Assist with the organisation and execution of CIBSE events
- Effectively working with internal and external stakeholders to plan, deliver and evaluate a range of events, including awards, formal dinners, AGMs, conferences, and exhibitions
- Ensure events stay within the allocated budget, keeping meticulous records and tracking event revenue
- Attend event meetings and prepare actions, and develop timelines to ensure successful event execution
- Arrange logistics for all events and liaise with suppliers and venues to ensure smooth delivery
- Collaborate with the Event Manager to agree on fundamental tasks for each event
- Build a robust network of contacts across CIBSE to facilitate the delivery of events
- Work alongside volunteers and members, supporting them in the delivery of content for event programmes
- Deliver a fantastic customer experience at all events
- Liaising with operations (via third party contractor)
- Creating detailed briefings for staff and Board Members for events
- Developing feedback forms for attendees and stakeholders to gather valuable insights
- Collaborate with the Event Manager to evaluate responses and present during event debrief meetings
- Support colleagues in generating leads, supporting sales, and marketing events
What you will need to be successful
- A passion for event planning and delivering outstanding experiences
- Minimum 1 year of event experience
- Strong organisational and multitasking skills
- Excellent communication and interpersonal abilities
- A proactive and collaborative approach
- Attention to detail ad budget management skills
- Ability to build and maintain relationship with diverse stakeholders
- Ability To work across our systems and processes, such as Salesforce, MS Teams and MS Planner
What CIBSE offers you
- A supportive and friendly working environment
- Starting at 25 days Annual Leave increasing to 27 days with length of service (plus Christmas office closure), plus Bank Holidays
- Contributory pension scheme
- Family Friendly Leave
- 3 x paid volunteering days
- Annual Travel Season Ticket Loan
- Cycle to Work Scheme
- Life Assurance
- Private Medical Insurance
- Cash Plan – cash back for routine healthcare treatments
- Health and Wellbeing benefits, including our Employee Assistance Programme, and access to a 24/7 GP service
- Referral Scheme
- Shopping portal, rewards programme, and gym discounts
- Hybrid Working where people are ‘in the office more days than they are not’
- The chance to be part of an evolving, changing and exciting organisation that genuinely does change the world.
Please note, this role does require flexibility to work outside of office hours when working on specific events, with 1-2 events per year requiring an overnight stay.
Application Process
To apply for this role, please send your CV and cover letter to [email protected], outlining how you feel you would be a great fit for the role.
Closing Date
The deadline for all applications is 19 July 2024.
The Institution is an equal opportunities employer. The post-holder will be expected to adhere to and support the Institution’s commitment to diversity, equality and inclusion.