The Fund is governed by a Declaration of Trust established in 2005, replacing previous governing documents due to their complexity.
Governance of the Fund rests with the Trustees, of whom there are at least seven. This includes the CIBSE Honorary Treasurer, two additional CIBSE nominees, and nominees from the Almoners.
The Trustees manage the Fund's finances, fulfil legal obligations, and establish the guiding principles for providing support and financial aid.
Grant approvals for individuals are handled by a Management Committee made of all Trustees and Regional Almoners.
Both the Trustee body and the Management Committee meet quarterly - although recently, one meeting per year has been held by email exchange of papers, to make more effective use of resources and reduce travel costs.
The Chairman of the Fund can authorise emergency assistance where urgent needs arise between meetings.